The 11th Congress of the Cimbalom World Association Oct. 5-9, 2011 (upd1)

The 11th Congress of the Cimbalom World Association between 5-9
October in 2011 in Budapest

According to its objective defined in its statutes the Cimbalom World Association
organises a congress every two years, each time in a different country, the venue of which is
decided by the members. Since the World Association celebrates its 20th jubilee in 2011 the
members decided that the next congress should be held in the founding country, Hungary.
The aims of the Congress are to hold a meeting of the members, to make decisions
about the operation of the Association, to let the delegations from different countries
introduce the cimbalom culture of their homeland, to share and gain knowledge and
information and to popularize the instrument. The different concerts, presentations and
vending exhibitions held by the members during the congress will be open to the general
public.
The main theme of the 11th Congress is to celebrate the first 20 years of work of the
Association as well as to share the culture of the instrument.

Locations of the congress (presentations, exhibition, concerts):
Vigyázó Sándor Cultural Centre (1173 Budapest, Pesti út 113. Tel.: 256-4626 e-mail:
info@vigyazomh.hu Approach: From Örs vezér square by bus 97E, 169E, 161; from
K?bánya alsó railway station by bus 162A; from K?bánya-Kispest by bus 202E. Name of the
station: Bakancsos utca)

Program of the Congress:
5 October:
10.00 – 16.00: registration, set-up of exhibitions
17.30: departure to the opening concert
19.00: opening concert of the Congress
After the concert a reception will be held in the hotel.

6 October:
10.00 – 13.00: set-up of exhibitions, participants’ final preparations at the congress venue
13.00 – 14.30: lunch break
14.00 – 17.30: presentations, concerts, workshops
17.30 – 19.00: dinner
19.00 – 22.00: concert
23.00 – return to hotel

7 October:
9.30 – 10.00: session of the board
10.00 – 12.00: membership session
12.00 – 13.30: lunch break

13.30 – 17.30: presentations, concerts, workshops
17.30 – 19.00: dinner
19.00 – 22.00: concerts
23.00 – return to hotel

8 October:
10.30 – 13.00 concerts
13.00 – 14.30 lunch break
15.30 – sound checks and rehearse final piece all together
16.30 – dress rehearsal
19.30 – closing concert
After the concert a reception is going to be held in the hotel.

On 9 October from 10.30 am: sightseeing tour and visiting Szentendre by bus.
Participation fee: 30 EUR/Person. At least 30 people are needed for the program to be
realized.

Participation fee for members and their relatives for the whole duration of the Congress:
90 EUR/ 24300 HUF/Person,
Participation fee for non-members for the whole duration of the Congress: 180 EUR/ 48600
HUF/Person.
Participation fee includes the costs of travelling between the accommodation and the location
of the Congress, refreshment in the daytime (coffee, tea, water), the essential equipment
needed for the presentations, a 4 m2 size space for exhibitors (if there is a need for extra space
an additional fee must be paid), tickets for all the programs, the opportunity to take part in the
common programs, and publications of the Congress.

Active participation at the concerts and presentations can be guaranteed only to members.
Non-members of the Association can only attend the concerts and presentations as a visitor.
Exhibitors can both be members and non-members. If there is a need for extra space an
additional fee must be paid. This is 30 EUR/m2 for members and 60 EUR/m2 for non-
members.

Deadline of registration: 20 May 2011. We can only accept registrations for passive
participation after this day. Signed application forms must be sent by e-mail or by post. Please
include a photo and a CV as well.

Before 30 June 2011 the participation fee and the additional fee for extra exhibition area
should either be remitted to our bank account number or paid with PayPal available on our
website. It also can be paid on the spot by prior arrangement. We regret to inform you that
we cannot accept any cheques. We kindly ask you to give the method of payment on your
application form.
Bank account number:
Cimbalom World Association
K&H Bank Rt (H-1051 Budapest, Arany J. u. 20.)
10200830-32316184
Swift code: OKHBHUHB
IBAN: HU19 1020 0830 3231 6184 0000 0000
Paypal on the website: www.cimbalom.org

Tickets available on the spot:
Daily ticket that includes the fee of the evening concert for members: 8 EUR/2200 HUF
Daily ticket that includes the fee of the evening concert for non-members: 14 EUR/3700 HUF
We can grant a discount of 50% for visitors who own a student card or pensioner card.
Admission is free for children under 14.

If a participant cannot attend the congress we cannot grant a refund. However, participants
unable to attend the Congress after having paid their registration fees can transfer the fee
to someone. In this case the participant must provide a written request about the transfer.
Members of the Association can transfer their fees paid only to another member while non-
members can transmit it to anyone.

Accommodation offers:

Hotel Ében*** has the following offers for participants of the meeting, in case of advance
payment with credit card or remittance before 10 June 2011
Single room: 46 EUR / night
Double room (two-bed): 56 EUR / night
Triple room: 84 EUR / night

In case of advance payment between 10 June 2011 and 10 Sept 2011:
Single room: 50 EUR / night
Double room: 68 EUR / night
Triple room: 99 EUR / night

Prices in case of payment after 10 Sept and payment on the spot after arrival:
Single room: 60 EUR / night
Double room: 80 EUR / night
Triple room: 115 EUR / night

Smorgasbord breakfast, taxes, a welcome drink and free WiFi Internet access in the hotel are
included in the price of the accommodation.
Acceptable credit cards: VISA; MAESTRO; MASTERCARD; AMEX
Photos: http://hoteleben.homeip.net

Participation fee and the price of accommodation are handled separately because of
participants who would like to arrange accommodation themselves.

Hotel reservation: sales.hoteleben@gerandhotels.hu
Note: Cimbalom congress!

The price of accommodation should be paid directly to the bank account of the hotel:
RAIFFEISEN BANK Zrt.
IBAN: HU73 1200 1008 0038 1039 0010 0003
SWIFT code: UBRTHUHB
Note: Cimbalom congress!

If a participant who had already made a reservation cannot attend the Congress we cannot

grant a refund. However, participants unable to attend the Congress can transfer the fee paid
for the accommodation to someone. In this case the participant must provide a written request
about the transfer.

Eating options:
A bar will be operating at the location of the Congress during the meeting. Hot meal can be
ordered for the price of 1500 HUF at the time of registration.
A bar can be visited until 2 am in the hotel.

A letter of invitation can be sent if it is requested. For visa a copy of the passport is needed
beside the letter of invitation.

The Organising Committee

For Letter with Letter Head, see http://bit.ly/iWXegZ

About The Author

Nat is the webmaster of Cimbalom.org and an editor of CWA News. In 2011, he received the Founder of the CWA medal. He is based in Tokyo.